BOARD MEETING MINUTES
Hottadanfire Music Int., Inc Weekly Meeting: Approve Accountant, Approve Restructure to Non-Profit, Policies: Business Supplies & Contracts
13NOV2016
Meeting Held in Facebook Messages between 13NOV2016 3:33PM EST - 14NOV2016 10:46AM EST
Members Present
Jah Lightning Dadzie
Andile Powsa (aka Itesman)
ManJal ManJal
Livingston Lewis (aka Ziggie Bless)
Erica Eberhardt (aka Queen Erica)
Members Absent
none
Approval of Minutes
Minutes of the Meeting on 23OCT2016 modified to reflect next meeting date of 13NOV2016
Business
Jah Lightning opened the meeting.
New accountant approved by unanimous agreement.
Romain CPA, LLC | Clifford Romain, CPA
1169 Ocean Ave, Suite 4A, Brooklyn, NY 11230
romaincpa.com, (718) 930–2395
clifford@romaincpa.com
Company structure changed to non-profit, 501(c)3, by unanimous agreement.
Office Supply Request Form adopted by unanimous agreement
Discussion about “Policies and Procedures: Contracts” tabled to next week by unanimous agreement.
Next meeting scheduled to begin on 20NOV @ 4:30PM EST
Meeting adjourned on 14NOV2016 10:46AM by Jah Lightning
Hottadanfire Music Int., Inc Weekly Meeting: Approve Accountant, Approve Restructure to Non-Profit, Policies: Business Supplies & Contracts
13NOV2016
Meeting Held in Facebook Messages between 13NOV2016 3:33PM EST - 14NOV2016 10:46AM EST
Members Present
Jah Lightning Dadzie
Andile Powsa (aka Itesman)
ManJal ManJal
Livingston Lewis (aka Ziggie Bless)
Erica Eberhardt (aka Queen Erica)
Members Absent
none
Approval of Minutes
Minutes of the Meeting on 23OCT2016 modified to reflect next meeting date of 13NOV2016
Business
Jah Lightning opened the meeting.
New accountant approved by unanimous agreement.
Romain CPA, LLC | Clifford Romain, CPA
1169 Ocean Ave, Suite 4A, Brooklyn, NY 11230
romaincpa.com, (718) 930–2395
clifford@romaincpa.com
Company structure changed to non-profit, 501(c)3, by unanimous agreement.
Office Supply Request Form adopted by unanimous agreement
Discussion about “Policies and Procedures: Contracts” tabled to next week by unanimous agreement.
Next meeting scheduled to begin on 20NOV @ 4:30PM EST
Meeting adjourned on 14NOV2016 10:46AM by Jah Lightning
POLICIES
1. All expenses must be approved by the Board of Directors.
2. Requisition forms must be signed by at least two directors.
3. Contracts must be approved by the Board of Directors, and signed by at least two directors, before anyone begins work where they expect to receive payment.
PROCEDURES
1. Submit Office Supplies Request Form to the Board of Directors on Thursday for review at regularly scheduled weekly meeting.
2. Submit Independent Contractor Agreement to the Board of Directors on Thursday for review at regularly scheduled weekly meeting.http://www.hottadanfiremusic.com/policies--procedures.html
1. All expenses must be approved by the Board of Directors.
2. Requisition forms must be signed by at least two directors.
3. Contracts must be approved by the Board of Directors, and signed by at least two directors, before anyone begins work where they expect to receive payment.
PROCEDURES
1. Submit Office Supplies Request Form to the Board of Directors on Thursday for review at regularly scheduled weekly meeting.
2. Submit Independent Contractor Agreement to the Board of Directors on Thursday for review at regularly scheduled weekly meeting.http://www.hottadanfiremusic.com/policies--procedures.html
Independent Contractor Agreement, Page 1
This Independent Contractor Agreement (hereinafter referred to as the “Agreement”) is made and effective this ______________, 201__, by and between ________________________ (hereinafter referred to as the “Consultant”) and _________________________ (hereinafter referred to as the “Company”).
Now, therefore, Consultant and Company agree as follow:
1. Engagement. Company hereby engages Consultant, and Consultant accepts engagement, to provide _________________________________
Describe Job and Duties
2. Term. Consultant shall provide services to Company pursuant to this Agreement for a term beginning on ____________________, 201___ and ending on _________________, 201___.
3. Place of Work. Consultant shall render services primarily at Consultant's offices, but will, upon request, provide the services at Company offices or such other places as reasonably requested by Company as appropriate for the performance of particular services.
4. Time. Consultant's daily schedule and hours worked under the Agreement on a given day shall generally be subject to Consultant's discretion, provided that Consultant and Company anticipate that Consultant shall work on average (Expected Time Working) _____ hours per week in the performance of services pursuant to this Agreement. Company relies upon Consultant to devote sufficient time as is reasonably necessary to fulfill the spirit and purpose of this Agreement.
5. Payment. Company shall pay Consultant ____________________ for services performed pursuant to this Agreement. Payment shall be made __________________. Consultant shall bear all of Consultant's expenses incurred in the performance of this Agreement.
6. Covenant Not to Compete. A. During the term of this Agreement and for a period of (Time Period) __________________ thereafter, Consultant shall not within (Restriction Area) ___________, directly or indirectly, either for his own account, or as a partner, shareholder, officer, director, employee, agent, or otherwise; own, manage, operate, control, be employed by, participate in, consult with, perform services for, or otherwise be connected with any business the same as or similar to the business conducted by the Company. In the event any of the provisions in this Section 6 are determined to be invalid by reason of their scope or duration, this Section 6 shall be deemed modified to the extent required to cure the invalidity. In the event of a breach, or a threatened breach, of this Section 6.
Now, therefore, Consultant and Company agree as follow:
1. Engagement. Company hereby engages Consultant, and Consultant accepts engagement, to provide _________________________________
Describe Job and Duties
2. Term. Consultant shall provide services to Company pursuant to this Agreement for a term beginning on ____________________, 201___ and ending on _________________, 201___.
3. Place of Work. Consultant shall render services primarily at Consultant's offices, but will, upon request, provide the services at Company offices or such other places as reasonably requested by Company as appropriate for the performance of particular services.
4. Time. Consultant's daily schedule and hours worked under the Agreement on a given day shall generally be subject to Consultant's discretion, provided that Consultant and Company anticipate that Consultant shall work on average (Expected Time Working) _____ hours per week in the performance of services pursuant to this Agreement. Company relies upon Consultant to devote sufficient time as is reasonably necessary to fulfill the spirit and purpose of this Agreement.
5. Payment. Company shall pay Consultant ____________________ for services performed pursuant to this Agreement. Payment shall be made __________________. Consultant shall bear all of Consultant's expenses incurred in the performance of this Agreement.
6. Covenant Not to Compete. A. During the term of this Agreement and for a period of (Time Period) __________________ thereafter, Consultant shall not within (Restriction Area) ___________, directly or indirectly, either for his own account, or as a partner, shareholder, officer, director, employee, agent, or otherwise; own, manage, operate, control, be employed by, participate in, consult with, perform services for, or otherwise be connected with any business the same as or similar to the business conducted by the Company. In the event any of the provisions in this Section 6 are determined to be invalid by reason of their scope or duration, this Section 6 shall be deemed modified to the extent required to cure the invalidity. In the event of a breach, or a threatened breach, of this Section 6.
